Applying to the University of Johannesburg can be exciting, but your application may be delayed if you do not submit the correct supporting documents.
UJ receives many applications every year, so applicants must make sure that their personal details, school results and required documents are uploaded correctly before the closing date.
This guide explains the documents needed to apply at UJ, including requirements for current Grade 12 learners, applicants who already matriculated, transfer students and international applicants.
Why Your Documents Matter When Applying to UJ
Supporting documents help the University of Johannesburg verify your identity, academic results and previous study history.
UJ’s application information says applicants who previously attended another institution must disclose their previous studies and upload an academic record or transcript as part of the application process.
This means you must not only complete the online form, but also upload the correct documents where required.
Documents Needed to Apply at UJ
The documents you need depend on your applicant type. In most cases, applicants should prepare:
- Certified copy of ID or passport
- Final Grade 11 results, if currently in Grade 12
- Matric certificate or statement of results, if already completed Grade 12
- Academic record or transcript, if previously studied at another institution
- Proof of previous studies, where applicable
- International qualification documents, if applying from outside South Africa
- Additional documents required by your chosen programme
UJ applications are submitted online, and applicants must ensure that all uploaded documents are clear and readable.
Documents for Current Grade 12 Learners
If you are currently in Grade 12, you must apply using your final Grade 11 results.
UJ states that applicants currently in Grade 12 must use their final Grade 11 results to apply, and that Grade 12 mid-year results are not considered for initial selection.
Current Grade 12 learners should prepare:
- Certified copy of South African ID
- Final Grade 11 results
- Latest Grade 12 results, if requested later
- Programme-specific documents, where required
Your Grade 11 results must be clear and must show your subjects, marks, school name and personal details.
Documents for Applicants Who Already Matriculated
If you have already completed Grade 12, you should use your final matric results when applying.
Applicants who already matriculated should prepare:
- Certified copy of South African ID
- National Senior Certificate
- Matric statement of results, if the certificate is not yet available
- Final Grade 12 certificate, where available
- Additional faculty documents, where required
Make sure your matric document is clear and not cropped. Your name, ID number, subjects and results must be visible.
Documents for Transfer Students
If you previously studied at another university, university of technology, TVET college or any other tertiary institution, you must declare your previous studies.
UJ says applicants who have attended another university must submit an academic transcript as part of the application process.
Transfer applicants may need:
- Certified copy of ID or passport
- Matric certificate
- Full academic record or transcript
- Proof of previous registration
- Certificate of conduct, if requested
- Additional programme documents, where required
UJ also says applicants can upload their academic record or transcript under “Upload of Documents Required” or email it using their reference or student number in the subject line.
Documents for International Applicants
International applicants may need additional documents because their qualifications must be assessed.
UJ’s international application information lists documents such as certified educational qualifications and a certified passport or birth certificate for international applicants.
International applicants may need:
- Certified copy of passport
- Certified school results
- Certified educational qualifications
- Academic transcript, if previously studied
- Proof of English proficiency, where required
- SAQA or Universities South Africa-related documents, where applicable
- Additional documents requested by UJ
International applicants should check the latest UJ international admissions information before applying.
How to Upload Documents at UJ
UJ applications are completed online through the official University of Johannesburg application system.
To upload documents:
- Go to the official UJ online application portal.
- Start or continue your application.
- Enter your personal and academic details.
- Select your study choices.
- Upload the required supporting documents.
- Check that every document is clear and uploaded under the correct category.
- Submit your application.
- Save your reference or student number.
For applicants with previous tertiary studies, UJ says they must login, go to Academic/Residence Applications, enter previous studies at another institution, and upload the academic record or transcript.
File Format and Size
Applicants should make sure that their documents are scanned or saved in an accepted format before uploading.
UJ postgraduate application guidance states that supporting documents must be scanned in JPEG, GIF or TIFF format and must not be larger than 512 KB.
For undergraduate applicants, it is still best to keep files clear, readable and small enough to upload successfully on the online system.
Common Mistakes to Avoid
Many UJ applications are delayed because of simple document mistakes.
Avoid these common errors:
- Uploading blurry documents
- Uploading screenshots that cut off important information
- Using Grade 12 mid-year results instead of final Grade 11 results as a current matric learner
- Forgetting to upload an academic transcript as a transfer applicant
- Uploading documents under the wrong category
- Using someone else’s ID document
- Submitting an incomplete application
- Waiting until the last day to upload documents
Before submitting, open each file and check that all details are visible.
Do You Need to Pay an Application Fee at UJ?
UJ online applications are free. This means applicants do not need to pay an application fee when applying online through the official UJ system.
However, applicants should still avoid scammers who ask for money to “secure” admission. UJ admissions are based on academic requirements, programme space and official university processes.
Final Reminder
The documents needed to apply at UJ depend on your applicant type.
Current Grade 12 learners must prepare final Grade 11 results, while applicants who already matriculated must use their final Grade 12 results or matric certificate. Transfer students must upload academic records, and international applicants may need certified passport and qualification documents.
To avoid delays, apply online through the official UJ system, upload clear documents and check your application status regularly.