MANCOSA invites South African unemployed graduates to apply Office Administration Internship Programme 2024.
Internship Application Closing Date: 19 April 2024
Internship Location: Johannesburg, Gauteng
Are you looking to gain valuable experience in the professional world? MANCOSA is offering an Office Administration Internship! This internship will provide you with hands-on experience in a variety of administrative tasks, from managing daily operations to assisting clients.
You’ll learn essential skills like communication, organization, and time management, all while contributing to a dynamic and growing company. If you’re a highly motivated individual with a keen eye for detail, this internship is a perfect way to launch your career in office administration.
Responsibilities:
● Answering the telephone and directing the call to the relevant person/department
● Taking detailed messages if somebody is not available
● Making sure the office is tidy; blinds are open when the domestic worker is not in
● Assisting walk-in clients/offering tea/coffee when clients are at the office for meetings
● Assist with general queries/info
● Coordinating Courier requirements
● Checking e-toll balance every week and ensuring payments are done when the account is low
● Signing for parcels
● Managing office cleaning consumables and Refreshments (Tea, coffee, Sugar, Milk) send a list of items required to G.M. to buy
● Filing, copying, scanning
● Making sure all forms are updated with relevant information
● Laminating of contact sheets for all clients
● Updating and maintaining an inventory of office equipment for insurance purposes
● Meeting minutes
● PA tasks for the GM (calendar updates, meeting reminders, etc.)
● Logging calls for offsite/content
● Monthly recons for GM’s company credit card
● Monthly petty cash recons, managing and maintaining Petty cash
● Weekly claims for GM’s expenses
● Monthly Fuel recons for all vehicles in the region
● Changing of alarm/access codes every second month or when necessary
● Diverting calls to GM’s cell after 5 pm every afternoon
● Making sure everybody who uses a company Vehicle signs out the vehicle when they take it and signs it back in when they return it
● Updating of installation list/calendar as soon as PMs send through the request
● Sending an installation list/calendar monthly to G.M – 28th of the month
● Requesting quotes/ordering equipment from relevant suppliers for staff when needed/requested
● Ordering stationery for all staff
● Booking in all company vehicles for services and doing payment requisitions, as per processes in place
● Assist with the planning and coordination of the region’s Social events
● Assist with stock control when necessary
● Manage and maintain a staff and visitor register
● OHS for the region – complete all required documentation as per requirements
● Managing and maintaining a calendar for the boardroom
● Sending a daily attendance report to HR
● Assisting with HR requirements as and when required
Requirements:
● Proactive
● High energy
● Extrovert
● Goal driven
● Motivated
● Honest
● Time driven
● Punctual
● Excellent telephone etiquette
● Social (people’s person)
● Attention to detail
● Applicants must have a valid car license and own a vehicle
How to apply
Closing Date: 19 April 2024